To be a Controller you need to be up to speed on all the technical stuff for planners and organisers so there’s not much more help we can give you but here’s a handy checklist courtesy of Hilary Quick/SOA that might help you streamline the process.
Prompted by a good bit of feedback from a beginner regarding the lack of a legend on the Tyrebagger map (sorry about that) here is a useful link to a page explaining map symbols and control descriptions side-by-side put together by Brsitol Orienteering Klub.
(NB these are for forest maps. There is a different set for urban maps which I’ll post in the autumn for our Urban Sprints Series.)
TIP There’s a lot to take in on that page so concentrate on the basics…
Map symbols – concentrate on the linear features first:
– streams, ditches
– fences and walls
Once you get more confident and start to go “off piste”:
– start to read the contours (ask at Registration for a quick lesson if you find this hard at first)
– use the vegetation information to avoid the thickest trees and bracken and boggiest marshy bits
Control descriptions – concentrate on the symbols described as being in Column D:
– paths, tracks
– streams, ditches
– fences, walls
And the symbols in Column F:
Got those sussed? Good. Now add the symbols for the following to your control symbol vocabulary as these are often used on easier courses where they pop up next to linear features:
– depression (small hole in the ground)
– knoll (very small hill)
Worry about the rest later when you get onto the medium/harder courses – looks like loads when you look at that BOK page but you’ll only need about a quarter of what’s shown. And if you don’t recognise a control description just ask at Registration or go on a mystery tour and see what you find when you get there!
Summer Series Guidelines Instructions for organisers
Summer Series Variables 2017 List of contacts etc
Summer Series registration form .doc Summer Series registration form .pdf
Summer Series sample notice .docx
Non BOF Members Insurance Details
Advance Notice – sample.pptx Advance Notice -sample.pdf
If you need more help then contact the Summer Series Coordinator using this contact form.
Forest Sprint Organisers might find some of the above useful too.
Forest Sprint Sample Notice
BOF age classes explained
Seniors: M/W21, M/W35, M/W40, M/W45, M/W50, M/W55, M/W60, M/W65, M/W70, M/W75, M/W80
Your age class is dictated by the age that you will be on 31st December of the current year.
E.g. if my birthday is on March 14th and I will be 46 then I am M/W45 from Jan 1st of this year through to Dec 31st of the year before I turn 50. On Jan 1st of the year I turn 50, I then become M/W50.
Juniors: M/W10, M/W12, M/W14, M/W16, M/W18, M/W20
Same idea as above except it’s anyone that age or younger by Dec 31st of the current year.
Try this A-Z Jargon Buster on the SOA website and if you still don’t get it then ask one of the club old timers to explain.
You can claim expenses from the Treasurer for event and other club activity related expenses by using this form and following the instructions on it.
SportSoftware OE2003 Timing Software: Notes on Using OE2003 v2 2a ( n.b. software version now superseded by OE2010 v11)
Notes on how the EEE system works with regard to Registration and download: EEE Notes
GRAMP events are hosted on RouteGadget UK and there are guides there to uploading events and using Routegadget to plot your route and run the animation etc. This link takes you to the RG UK home page which in turn will give you links to the most up to date versions of the guides.
Gramp Routegadget2 events link is here.
Gramp Routegadget2 manager link (for loading new events) is here. The username and password can be supplied by Rob Hickling.
EMIT Backup Card Punch Layout
When looking at this, remember that it’s showing you pin locations on the top of the Emit controls. View the backup card from the back, to see the same dot positions. (Viweing from the front gives a mirror image). You can also check a backup card image displayed by SportSoftware OE2010 for each download record.
Notes on using OE2003 and the EEE System
Example flyer: Example Flyer
Course entry sheets (for ticking off maps sold): course-entry-sheet.pdf course-entry-sheet.xls
Ready reckoner (makes the maths easier for Registration bods!): Ready Reckoner pdf Ready Reckoner xls
Course stubs (should be loads of these already in Organisers’ box):
Reg stub White
Reg stub Yellow
Reg stub Orange
Reg stub Long Orange
Reg stub Light Green
Reg stub Green
Reg stub Blue
Reg stub Brown
Risk assessment forms:
BOF Risk Assessment Form
There may be one of these from a previous event on your area that you could use as a starting point – ask the Fixtures Team.
Emit control numbers – as of 25 Nov 2016
Check with Rob prior to your event for changes, and if you need to borrow MAROC’s.
Total of 65 controls which are all mounted on lightweight fibre-glass stakes:
+ 2 Jokers that can be programmed to any number (to replace any failed or stolen controls)
For the summer series, night series (and other level D events) please use controls 130-140 , 230-248 inclusive (30 controls).
Starts and Finishes mounted on heavy duty aluminium stakes:
3x Start [N.B. one is currently labelled as “Check”]
3x Finish, all control number 249
GRAMP Ocad maps
We keep a stash of up to date maps on our private Yahoo Group site. Contact the mapping co-ordinator to get yourself invited to join the group in order to access the maps and also check which version you should be using, how to get them printed etc etc.
Minor map corrections can be made by the club using OCAD v11 software on the club’s computer. Please contact the mapping coordinator for advice.
Planners Guidelines Jan 11
Check the BOF website for full guidance on course lengths and standards and planning advice.
Condes planning software
Check the Condes website for up to date guides and downloads. Gramp has a licence for Condes v9. Rob Hickling can supply you with the club’s username and password for installing Condes version 9.
Purple Pen planning software
This software is free to use and can be downloaded from the Purple Pen website. It is easy to learn, intuitive to use, and is recommended for small events where you do not need the sophisticated options provided by Condes.